Audit&Finance Quarterly Meeting, 4:30-6:30 pm. UPDATE: agenda.
A rather interesting document, Consolidated Program Review, is included in the agenda. (Charlie, don't get too excited; no, not all programs are reviewed.)
Items of interest from minutes from last month's meeting:
1. Alternative Learning Experience (ALE) Program Audit update (Technow)
Ms. Technow spoke about the work being done in the ALE audit. Because of deficiencies in required documentation at Interagency, the auditors will now review whether those students qualify as basic education. Directors noted that Alternative Learning Experience schools and programs like Nova High School may be in a similar situation and Ms. Technow spoke about independent courses that students take outside of the classroom. Michael Tolley spoke about the flexibility in scheduling that ALE allows for Interagency Academy, NOVA and the Cascade Parent Partnership Program. He confirmed Nova High School has changed its practice to not take period attendance. Nova runs a variety of schedules, Interagency Academy has twelve separate locations with an emphasis on online learning, and the Cascade Parent Partnership Program allows for home instruction.
Ms. Technow summarized the audit and reiterated that the Cascade Parent Partnership Program and Nova High School had clean audits, but Interagency Programs audit outcome has not yet been determined. Mr. Tolley confirmed that Cleveland is now a traditional high school.
I thought Cleveland was an Option school but either something changed or I was mistaken in the first place. It's confusing because that means that only students in that area can access their STEM program.
Directors asked about the Indian Education audits and Mr. Medina noted they are the focus of SAO. Kathie Technow confirmed there was a clean Indian Education audit for the first time in many years.
(I note that at last weekend's Board retreat, new committee assignments were discussed. It will be interesting to see who lands where.)
Mr. Medina confirmed school year 2013-14 was the last of paper-based testing and this year would be the first for online testing. Mr. Medina noted there were early conversations around postponing the audit, but management agreed on the importance of setting a positive control environment so it was agreed the audit would proceed. The audit was designed to provide a high-level analysis of the controls in place to prevent cheating.
Mr. Tolley noted of the 14 open special education internal audit items, 12 of them are directly related to the revised Corrective Action Plan with OSPI. Directors asked if there are internal audit items not in the OSPI Corrective Action Plan, and Mr. Tolley confirmed there are two.
Michaela Clancy noted the online system for the Individualized Education Program (IEP) is being updated to a paperless process. Ms. Clancy confirmed a year would be reasonable for testing, implementation and a complete data cycle review. She spoke about work being done to change reporting processes. Directors asked about the practices of other districts and Ms. Clancy noted that Seattle Public Schools had been using its own personalized system for years and recently began using the recognized program that other districts use.
If you ever think your voice, your input doesn't matter - it does (see below). I have found the State Auditor's office to be especially responsive and helpful in school district matters.
Mr. Gotsch noted a letter issued from OSPI saying that the matter of staffing allocations was compliant. In addition, he noted that the State Auditor’s Office letter reported that they did plan on reviewing this item on this year’s annual financial audit. Mr. Gotsch spoke about how this citizen’s complaint gave the District the opportunity to closely review and reexamine District’s school SPED budgeting practices.
Duwamish Long House
4705 West Marginal Way SW
Dr. Nyland is grateful to have this opportunity to meet and talk with our Native American Families and Community members about the educational issues that matter the most to you, your family and our Native American Community. Dr. Nyland looks forward to listening to your feedback and questions.
Wednesday, Dec. 17th
Work Session: Finance and Risk Management from 4:30-6:00 pm. Agenda (note: the presentation embedded in the agenda is for Business&Finance and Finance & Risk Management is part of that. Not sure if a more specific presentation is coming.)
Work Session: 2014-2015 Superintendent SMART goals, 6-7:30 pm. This might be interesting as we might finally get a hint of what the now-permanent Superintendent intends to do.
Thursday, Dec. 18th
Operations Committee Meeting, 4-6 pm. No agenda yet available.
Saturday, Dec. 20th
Community Meetings with board directors.
Director Blanford from 10-11:30 a.m. at Douglass Truth Branch Library
Director Patu from 10 a.m.-noon at Cafe Vita